Data Protection Policy

Dawlish Garden Society

 

General Data Protection Regulation 2018 Policy

 

  1. Introduction

The Dawlish Garden Society (DGS) will comply with the requirements of the General Data Protection Regulation 2018. This Policy sets out how that will be achieved and who within the organisation will be responsible for ensuring compliance.

This policy is applicable to all Members of the DGS.

 

  1. Definitions

‘MEMBERS’ means all of the following classes of membership.

Full Members, Supporters, Officers, Committee, Life and Honorary Members

 

  1. Type of data collected

The DGS will collect the following data for each Member:-

First Name

Surname

Postal Address

Telephone number (landline and/or mobile)

Email address (where applicable)

 

  1. Storage of data

The data is held on the Computers of the Secretary and Treasurer.

 

  1. Use of data

The DGS uses the collected data to administer the Society and its organisation.

The e-mail addresses of the Members are used to circulate notices of events deemed to be of interest to the members. These circulated notices include events directly involving the DGS and events organised by others.

 

  1. Sharing data within the DGS.

Data collected may be shared with committee members for information and for use in DGS business.

 

  1. Sharing data outside of DGS.

The DGS does not share data with any person not a member of DGS Committee without their permission.

 

  1. Deletion of Data

All data in respect of a Member will be deleted when a Member resigns or their membership is terminated under the rules of the DGS.

The DGS will use best endeavours to ensure data is removed from all e-mail lists and all other live records held by the DGS.

 

  1. Members choice of use of Data

On joining each Member will be asked to provide the data detailed in item 3.

Each Member has the right to withhold any item of data they do not want the DGS to hold.

 

  1. Ensuring Data Accuracy

It is the responsibility of the Member to ensure that they advise DGS Secretary promptly of any changes to the data held by the DGS.

 

  1. Data Control

The Dawlish Garden Society Secretary and Treasurer hold the responsibility for ensuring that this policy is complied with, updated and maintained.